Is it Lawful to Certify Documents Online or Virtually?

Certify documents online

Documents are an inevitable part of our lives. In fact, they form a huge part of it. For instance, your birth is captured and verified in a birth certificate for future reference, your ability to drive well can be proved through a driving license, and your graduation certificate highlights your academic excellence. The list is practically endless. Since documents remain a crucial part of our lives and document fraud is on the rise, online certificate makers have become popular among businesses.
This raises the question: Is it lawful to certify documents online or virtually? Keep reading to find out.

Why Do Individuals Get Original Documents Certified?

To understand if it’s lawful to certify an online or virtual document, it’s important to understand the need behind it.
The logic is quite simple. You only have one original document and you can’t share it with everyone who wants to verify the information. A common example is you applying for internships and jobs after college. Almost all the companies to apply at will ask you about your educational qualifications. Some might even ask you to share proof of your credentials for document certification, given the rise of fake certificates.
Now, you can’t share the original version with all the companies that ask for it. So, what you do is create a few photocopies of the original document and share this document digital with the hiring companies. However, this raises another problem: Fake photocopies are a possibility and make it difficult to certify documents with certainty.
To overcome these challenges, you get the photocopy certified by an independent third party like the commissioner of oaths. The commissioner will compare the original document with the copy and if all seems well, they would certify it by adding their name, signature, date of certification, occupation, office address, and phone number. A few might also add their email address to make verification easier for the hiring companies (or other organizations you share the certified copies with).

Can a Commissioner of Oaths Certify Documents Online or Virtually?

This brings us back to the original question: Is it lawful for the commissioner to certify documents online or virtually? There’s no evidence or example of this, so the jury is still out on this.
Simply put, it’s not clear if a commissioner of oaths can certify documents virtually or online. The key requirement is that the commissioner must be able to compare the original with the copy submitted for certification. When they receive the request, they then closely compare the two documents and if all seems fine, they usually certify the documents.

ProofEasy Eliminates the Need for Document Certification

At ProofEasy, we understand it isn’t easy to get your documents certified. Add the conjecture about online or virtual document certification, and you’ll have a full-blown mess on your hands. That is why our patented blockchain and QR code solution eliminates the need for constant document certification.
As a ProofEasy-generated document is stored on the blockchain, the document achieves immortality and becomes tamper-proof. On the other hand, the QR code allows verifiers to scan the code and verify the origin, contents, and version history of the documents instantly, effectively eliminating the need for regular document certification.