Certification & Regulatory Bodies

The sensitivity of security required for documents spanning across several industries is surpassed by documents related to the Certification and Regulatory bodies, which require a higher level of security. The government appoints a Certification or Regulatory Body to create national credentials standards and verify that they are followed consistently. The documents involved are highly confidential as they are used to up-keep essential standards and regulations in society. However, several complex and time-consuming processes have made to documents verification extremely complicated and tedious.

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The organization of such a documentation process, the management of resources and capital, and the delivery of quality standards while attempting to maintain a safe and secure environment for these bodies must be done effortlessly to ensure efficiency within the industry. Additionally, it is also necessary as the government wishes to create a balanced equilibrium in a confidential manner, which can be attained through regulations. Document authentication is a tedious and challenging process. Furthermore, different papers, such as government documents and transaction documents, require additional verification and authentication procedures. Each document's content differs substantially, necessitating a unique approach. Using the email channel for communication and storage of documents is proved to be riskier for certified and regulatory bodies. This old fashion way of email communication is 28% more susceptible to fraud than all the other channels like fax and post used for this purpose. Therefore Blockchain technology has lately emerged as a possible means of increasing the efficiency of the documentation processes and a powerful tool for combating document fraud and misuse.

How does ProofEasy help?

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Certification & Regulatory bodies are under continuous scrutiny due to the sensitivity and confidentiality of documents, like accreditation certificates, licenses, permits, etc. Maintaining the security of such documents without making the whole process cumbersome can not only be complex but also challenging. ProofEasy can help Certification & Regulatory bodies’ documents and file secure and the whole process hassle-free by:
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Convenient Document Sharing

ProofEasy facilitates easy document sharing directly through its platform, or the link can be copied and shared through various platforms, like email, WhatsApp, etc. This gives document access only to authorized users, enhancing the safety and security of a document.

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Data Safety

ProofEasy’s patented QR code and blockchain technology makes a document immutable. It also helps you in tracking any modifications being done to the original document.

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Forgery & Duplication

ProofEasy’s documents security system is not only impossible to hack, saving your sensitive documents from possible leakages, but it is also impossible to duplicate a secured document.

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Data Storage

ProofEasy’s decentralized storage facility helps you in storing all your files in one place. This makes the sorting of files easier and ProofEasy’s encrypted qr code technology prevents it from getting hacked.

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Challenging API Integration

Certification & Regulatory bodies are trying to digitize their operations, but API integration becomes a challenge. ProofEasy can be easily integrated with any existing system, making your life easier and documents safer.

To know more about how ProofEasy can help Certification & Regulatory bodies, click here

Problems

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The problem of misuse and fraud

One of the most critical aspects of certified and regulatory bodies is security. The fraudulent fabrication of digital certificates or documents with the criminal intent to harm anybody is at the heart of any crime—creating a fake document, signature, or other act of imitation. Contracts, identity cards, and legal certificates are among the forgeries' targets by gaining access to such documents. Any small compromise of such information can lead to losing many resources and money. The focus here is to create a secure and trustworthy ecosystem that can be used by certification and regulatory bodies to carry out their day-to-day responsibilities without any outside elements breaching their security.

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Organizing different documents from/for a magnitude of officials

The majority of parties within this industry will spend a significant amount of time dealing with official government documents, such as producing, modifying, transmitting, receiving, and reading the information contained within them. Each of these tasks is done through various levels of the organizational structure, involving several officials in the documentation process. The functions involved in maintaining these papers are very time-intensive as they are performed by many individuals daily, resulting in significant time investment. The need of the hour is a single distributed ledger that can account for all these documents within one single operational sphere.

Solutions

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Verified security for confidential information

The problem of security has always been a pressing issue for certified and regulatory bodies. Information is one of the most important assets of an organization. Government information must be secured from unauthorized distribution by central and state regulatory bodies. While confidentiality is occasionally required by law, common sense and good practice imply that even non-confidential information in a system should be safeguarded from unauthorized change and unfavourable impacts on its accessibility. Documents mustn't be tampered with to prevent fraud and corruption within these institutions. Massive data breaches are becoming more popular due to the lack of legal accountability within the system. Hence, a secured environment must be created so that regulatory bodies can carry out their administrative functions hassle-free.

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Decentralization of essential documents for/from multiple sources

To provide excellent services to its residents, certified and regulatory bodies at all levels of government require competent, motivated, and efficient personnel. Existing bureaucratic patterns must be reformed when responsibilities and responsibilities are altered, and public service tasks and structures are dispersed. As a result, decentralization enhances the relevance of capacity-building initiatives and the demand for skilled personnel.

Decentralization changes the distribution of power inextricably. Barriers that may be broken using such technology are issues relating to statute, prestige, and inadequate labour mobility, which sometimes obstruct movement regionally or among tiers of government. Without risking data breaches, the newest versions of the protected, tamper-proof documents may be shared and validated by the project owners who control them. Since certified and regulatory bodies require multiple documents and alterations of these documents from different bodies, it is vital to maintain transparency and accountability for all parties using the blockchain. Since it is decentralized, it makes it easier for accessibility from anywhere at any time.

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Conclusion

Certified and Regulatory Bodies are constantly confronted with new problems as they strive to adjust to the participation of newer technologies. A sort of technology that is both useful and user-friendly is necessary to address these challenges.

Validating proofs and guaranteeing verification is as simple as a drag-and-drop operation using ProofEasy. It keeps employees happy while providing the most satisfactory security for regulatory bodies’ information. We utilize a patented QR code that cannot be copied once produced on a given document. The document's owners always have two alternatives, regardless of where the document is on the blockchain, which are validating the document by cross-checking visual and automated evidence and immediate response to all users if any portion of the document is suspected of being tampered with. It goes one step beyond validation and evidence verification that is required by certified and regulatory bodies.

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